Executive Marketing Assistant

May Dream Design, LLC is seeking a detail-oriented and versatile assistant with great data entry skills, a keen attention to detail, and the flexibility to work on different projects.

Summary
We are a small boutique marketing agency looking for an intelligent and adaptable executive assistant to provide customer service (in-person and virtual), maintain office operations for our coworking branch of the business, as well as work on the computer for data entry, emails, etc.

Our ideal candidate would:

  • Love learning and figuring things out independently.
  • Have impeccably written English, including English grammar and spelling.
  • Be interested in digital marketing and/or design.
  • Be customer-service oriented and friendly.

Responsibilities:

  • Assist with various marketing projects, including updating website content, copy-pasting text, and preparing marketing reports.
  • Read, prioritize, and manage email inboxes for founder. Communicate with clients and prospects via email to facilitate customer service.
  • Open the office Monday-Friday by 9 AM for coworking day access.
  • Answer phone calls, greet and direct office visitors, and accept packages.
  • Manage appointments, give coworking office tours, and provide customer service.
  • Administrate virtual mail program by reviewing online applications, guiding in-person visitors through the application and/or the verification process, sorting mail, and executing action requests by recycling, scanning or shredding.
  • Assist with coworking program administration by reviewing applications, monitoring coworking and conference room usage, answering guest questions, and addressing client concerns promptly.
  • Maintain office operations and supplies by managing office inventory, reordering supplies, and organizing supplies.
  • Help maintain the facilities to be clean and well-stocked, e.g., restocking soap and paper towels, emptying the kitchen trash daily, general cleaning weekly.
  • Preferred but not required: Create marketing emails in Mailchimp, design graphics and social media posts in Canva, and respond to comments and questions on social media.
Requirements:
  • Strong communication skills in English (written and oral)
  • Familiar with Microsoft Office Suite and Google Workplace, especially for word processing, presentations, and spreadsheets
  • Strong typing skills and computer skills
  • Business casual dress code

Working at May Dream Design, LLC
We are a small, woman-led and LGBTQIA+ friendly business. Work will be done in our Melbourne, FL office either part time (M-F, 9:00 AM – 1:00 PM required) or full-time (M-F, 8:30 AM – 5:30 PM). You would work closely with the company founder to immerse yourself in the business and grow!

Our core values:

  • We are driven to excel
  • We value feedback
  • We are open to learn
 

Apply for the position now!

Executive Marketing Assistant
What would be your availability to work for May Dream Design, LLC?

About This Position:

  • Type: Part-time or Full-time
  • Salary: Negotiable
  • Location:
    575 S Wickham Rd, Ste F
    Melbourne, FL 32904

No phone calls or walk-ins please

Apply Now

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